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Public Notice Information Management Regulations

02Basic Authority and Responsibility of Public Notice Control Organization

• Article 4 (Representative Director)
  1. ①The representative director shall oversee the pertinent works with respect to the control system for public notice.
  2. ②The representative director shall undertake the required affairs in establishing the policies on the control system for public notice, approval of pertinent Regulations and others for the control system for public notice to be effectively operated.
• Article 5 (Responsible Person of Public Notice)
  1. ①The responsible person of public notice is designated by the representative director.
  2. ②The responsible person of public notice shall overseas the affairs related to design and operation of the control system for public notice and undertakes the following affairs.
     • 1.Affairs on review, approval and implementation on public notice information and public notice document (it includes the pertinent document, hereinafter the same)
     • 2.Actions required to comply with the pertinent laws and regulations related to public notice by officers and employees (implementation of relevant training, preparation of instruction and others)
     • 3.Identification on the facts of risk from public notice and establishment and implementation of response plan
     • 4.Monitoring on demand for the control system for public notice, inspection of regular operation status and evaluation of operation outcome
     • 5.Determination of public notice and its scope on matters not specifically defined for public notice on pertinent laws and regulations
     • 6.Command and supervision of department in charge of public notice
     • 7.Establishment and implementation of training plan on officers and employees with respect to the public notice works
     • 8.Approval of detailed instruction and others for the implementation of pertinent Regulations related to the design and operation of the control system for public notice
     • 9.Other matters as recognized by the representative director for required in relation to the control system for public notice
  3. ③The public notice control organization shall have the following authorities in the event that there is a need to undertake the duties.
     • 1.Right to require the submittal of various books and records with respect to the public notice matters and right to open thereof
     • 2.Right to listen to the opinion on officers and employees in the department in charge of accounting or audit, and other departments related to generation of public notice information and preparation of the public notice document
  4. ④In the event that it is required to carry out the duties, the responsible person of public notice may consult with the officer in charge or auditor (audit member), and it may hear the opinion of external professional.
• Article 6 (Division in Charge of Public Notice)
  1. ①The representative director shall organize a department in charge of the public notice works including a person having the professional knowledge on the public notice works. Two persons shall be designated as the persons in charge of public notice in accordance with Article 88 (2) of the Regulations of Public Notice.
  2. ②The department in charge of public notice shall be under the command of the responsible person of public notice with respect to the department in charge of public notice and undertake the following affairs.
     • 1.Collection and review of various public notice information
     • 2.Preparation of public notice document and implementation of public notice
     • 3.Establishment of annual public notice works plan and inspection of status
     • 4.Review of necessary action and report on the responsible person of public notice for compliance of pertinent laws and regulations, such as, inspection on demand for enactment and revision of pertinent laws and regulations on public notice
     • 5.Inspection, evaluation, and management of risk from public notice for entire corporate level
     • 6.Other matters that the e2 or responsible person of public notice recognized as needed
• Article 7 (Business Division)
  1. ①Head of each business department shall convey the information in due time to the department in charge of public notice in the event that it is applicable to the followings.
     • 1.In the event that any public notice matters set forth under the pertinent laws and regulations on public notice have occurred or expect to occur;
     • 2.In the event that the decision on any public notice matter is unclear as the matter of material impact to the corporate management;
     • 3.In the event that there is any cause of cancellation or modification of matter already notified occurred or expect to occur; or
     • 4.In the event that there is a demand of the responsible person of public notice or head of the department in charge of public notice.
  2. ②In the event that the public notice information of the previous Clause is delivered, the copies on the relevant contents, required proof, reference data and others are conveyed to the department in charge of public notice in writing and the original copy thereof has to be kept. However, in the event that there is a cause requiring urgency or inevitable cause, it shall be delivered in appropriate method other than in writing, but the copy with the related contents may be conveyed in writing later.

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